Job Description

Administrative Assistant for Health Services

The Frederick Gunn School, founded in 1850, is a co-ed boarding and day school for students in grades 9-12 as well as a post-graduate year. Mr. Gunn had a deep appreciation for the natural world, believing that in nature, students understand themselves as humans and their place in the world. He took a principled stand against slavery and spurred students (and the town at large) to examine their beliefs. In addition to the habits and skills students will need in college and life beyond, we teach them to follow Mr. Gunn’s example: to cultivate wisdom, to be trailblazers, to act with conviction, and to value character as highly as intellect and achievement.

Summary:

The Administrative Assistant at the Health Center is responsible for supporting and streamlining operations to enhance efficiency within the Health Center. This position requires an individual who is highly organized and detail-oriented, can multitask effectively, and possesses excellent communication skills. This person will be the first point of contact at the Health Center and will greet and direct students appropriately. The successful candidate will also be responsible for building relationships within our boarding school environment, as well as forging partnerships with students and their parents. The Administrative Assistant should embrace a customer service mindset in all communications. Additionally, the Health Services team works closely and collaboratively with the Athletic Trainers, the Director of Counseling, and the Dean of Students' Office to ensure that students receive a comprehensive level of care.

Key Responsibilities:

• Greet students and manage the front desk in the Health Center.
• Manage incoming phone calls and email communications.
• Scheduling student appointments and tracking follow-up care.
• Coordinating transportation for off-site medical appointments.
• Maintain accurate and confidential student health records in EMR.
• Managing the Health Center calendar and reminders.
• Assisting with medical supplies, medication inventory, and tracking.
• Communicating with parents/guardians and outside provider offices in a timely and professional manner.
• Provide administrative support to the RNs, Director of Health Services, and APRN.
• Performs other tasks as assigned by the Director of Health Services.

Requirements:

• High school diploma required, associates or bachelor's preferred.
• Administrative Experience (health care or school-based a plus).
• Friendly, efficient, and professional demeanor.
• Computer literacy: Proficiency in Google Suite.
• Excellent written and oral communication skills.
• Customer service mindset.
• Experience with Electronic Medical Record System (August Schools a plus).
• Valid CT Driver’s license with appropriate public passenger endorsement (preferred, but can proceed with once hired).
• Current CPR (preferred, but can receive once hired).

Schedule and commitment:

• Full-time, hourly exempt position, benefit eligible, Monday-Friday 8-4.
• Flexibility/decreased hours during school-scheduled breaks (2 weeks in December/January and 2 weeks in March, as well as the summer months).

To apply, visit our Job Board to complete the application and submit your candidate materials.:

Anticipated Start date: July 2025

BACKGROUND SCREENING: The Frederick Gunn School conducts background checks on all job candidates upon acceptance of a contingent offer, which includes using a third-party administrator to conduct the checks. 

Core Values: 

Integrated Humans 

Thriving people learn to integrate the intellectual, the physical, the spiritual, and the emotional through an examination of the place of each, discernment about their relative role, and a commitment to balance and flourishing. 

Hopeful Faculty 

We prize faculty who believe resiliently, optimistically, and with good humor in the students’ and faculty’s collective ability to grow and learn; know their discipline and practice, and understand character development. A faculty oriented around these principles will earn the confidence of students and create a place of purpose and fun where faculty and students want to be. 

Learning Ecosystem 

Thriving communities recognize the interdependent nature of their parts. Therefore, The Frederick Gunn School is a school that champions the interdisciplinary and inter-experiential nature of life and learning - one that incorporates the outdoors, athletics, and arts, as well as academics, into everyday life. 

Moral Character Development 

We are a school that nurtures Mr. Gunn’s belief in character as the driving force in a life well-lived, and that character emerges through the intentional pursuit—in knowledge and practice—of what is good, right, true, sustainable, and beautiful. 

Engaged Citizens 

The Frederick Gunn School is a school that, despite growing cultural apathy, cynicism, consumerism, and distraction, produces people who care deeply - who become wise, engaged, active citizens.

The Frederick Gunn School, founded in 1850, is a co-ed boarding and day school for 325 students in grades 9-12 as well as a post-graduate year located in Washington, Connecticut. Frederick Gunn was a pioneering educator, courageous abolitionist, and rugged outdoorsman. He inspired generations of students to be curious and thoughtful, to be active members of their communities, and to stand up for what they believe in. He was a transformational leader. Our students become principled, active citizens and lifelong learners who will be entrepreneurial forces for good in the world.

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