Job Description

Job Title: Administrative Assistant/Bookkeeper

Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Pay Rate: $19 - $20 per hour
Location: Ocala, FL

Requirements:

• Must be able to pass a drug test
• Must be able to pass a background check
• Must be proficient with MS Office such as Excel (simple formulas and spreadsheets) QuickBooks Online version and ADP.
• Must have prior accounting/bookkeeping knowledge and payroll knowledge.

Job Overview:

We are seeking a reliable and detail-oriented Administrative Assistant/Bookkeeper to join our team. In this position, you will support daily operations by managing accounting tasks, handling administrative duties, and assisting with various office tasks in a relaxed, slower-paced environment. This is a great opportunity for someone with a strong background in bookkeeping and administrative functions, particularly within the construction industry.

Key Responsibilities:

Bookkeeping & Accounting:

• Maintain company books using QuickBooks Online
• Handle accounts receivable and billing
• Process accounts payable
• Perform bank reconciliations and bank transfers
• Run payroll through ADP Run Portal
• Make bank deposits and run credit card payments (Square)

Administrative Support:

• Answer phones and assist with client inquiries
• Perform filing, copying, scanning, and data entry
• Manage spreadsheets in Google Sheets and Microsoft Excel
• Responsible for company insurance renewals
• Handle Worker’s Compensation Insurance audits
• Contact insurance agents regarding insurance certificates
• Order office supplies and manage inventory
• Other general administrative duties as required

Required Skills & Qualifications:

• Proficiency in MS Office (Word & Excel) , particularly in spreadsheets and formulas
• Experience with Google Docs and Google Sheets
• Solid experience using QuickBooks Online
• Familiarity with ADP for Payroll processing
• Ability to interact professionally with clients and team members
• Strong attention to detail and organizational skills
• Must have “thick skin” and be comfortable working in a construction industry environment
• Prior experience with administrative support and bookkeeping is preferred

Why Join Us?

• Relaxed Work Environment: The position offers a laid-back, supportive atmosphere.
• Competitive Pay: $19 - $20/hr depending on experience.
• Stability & Growth: Work for a reputable company with long-term growth opportunities.

How to Apply:

Apply online:
Email Resume: [email protected]
Phone: 352-867-8055
Walk-ins: 1005 SW 10th Street, Suite 102, Ocala, FL 34471

Note: Must be comfortable with the fast-paced, dynamic nature of the construction industry.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• QuickBooks: 1 year (Required)
• ADP: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Office: 1 year (Required)
• Bookkeeping: 1 year (Required)
• Accounting: 1 year (Required)
• Accounts payable: 1 year (Required)
• Accounts receivable: 1 year (Required)
• Bank reconciliation: 1 year (Required)
• Administrative: 1 year (Required)
• Construction administrative: 1 year (Preferred)
• Executive administrative support: 1 year (Preferred)

Ability to Commute:

• Ocala, FL 34471 (Required)

Ability to Relocate:

• Ocala, FL 34471: Relocate before starting work (Required)

Work Location: In person

Job Tags

Similar Jobs