Job Description

Administrative Assistant/Receptionist Needed! HIRING ASAP!

*THIS IS NOT REMOTE POSITION* - 10:30 AM to 6:30 PM - Monday - Friday

Join a Leading Roofing Team – Be the Heart of Our Office!

Distinctive Roofing, a premier, family-owned business with over 25 years of excellence, is seeking a motivated Administrative Office Assistant/Receptionist to join our team in Pompano Beach, FL. This full-time, on-site role is essential in maintaining our office’s smooth operation and ensuring exceptional client interactions. If you are detail-oriented, organized, and eager to grow in a dynamic environment, we want to hear from you!

What We Offer:

• $18 - $22 / hour (Pay based on experience)
• Full-Time (40+ hrs/week, Mon-Fri)
• 10:30 AM to 6:30 PM shift
• In-Person Role - Pompano Beach, FL
• 401(k) + Matching
• Health, Dental & Vision Insurance
• Paid Time Off (PTO)
• Weekly Pay
• Uniforms

What You’ll Do:

Customer Interaction & Reception

• Greet and welcome visitors professionally and warmly.
• Provide information to clients and ensure a positive customer experience.
• Manage high call volumes using a multi-line phone system; direct calls and take messages efficiently.

Administrative & Clerical Support

• Assist office staff with administrative duties including filing, photocopying, and organizing documents.
• Maintain accurate customer records and databases.
• Handle contract management and prepare signing packages.
• Perform basic bookkeeping tasks including order entry, invoicing, and payment management.
• Coordinate and manage schedules, appointments, and site visits for the sales team.
• Support office and internal communication to ensure smooth operations across departments.

Office & Inventory Management

• Maintain a clean and organized reception area and communal spaces.
• Oversee and coordinate cleaning staff.
• Manage company vehicle fleet logistics.
• Maintain office supplies and control office supply budgets.
• Manage inventory for garage/warehouse and ensure supplies are well-stocked.
• Handle mail distribution, postage, and package management.

Event & Internal Marketing Support

• Plan, organize, and execute internal events and team celebrations in collaboration with the marketing team.
• Assist with organizing team-building activities and office functions.

* This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Who We’re Looking For:

• Customer-Focused – Friendly and professional with strong interpersonal skills.
• Quick & Responsive - Able to multitask in a fast-paced office without losing focus
• Organized & Detail-Oriented – Efficient in multitasking and managing priorities.
• Excellent Communicator – Strong verbal and written communication, with excellent phone etiquette.
• Proactive & Independent – Self-motivated, takes initiative. and solves problems with minimal supervision 
• Tech-Savvy – Comfortable using CRMs, Excel, email and general computer systems
• Team Player – Willing to assist where needed and support overall office operations
• Physically Capable – Able to lift 50 lbs and stay active in the office as needed.

Qualifications:

• Experience:  Minimum 1 year in administrative or clerical roles and at least 2 years in phone-based customer service.
• Language: Bilingual Preferred - English Required, Spanish is a PLUS
• Location - Must be able to reliably commute to Pompano Beach, FL office

Be a key part of our team and contribute to the success of Distinctive Roofing! APPLY TODAY!

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