Job Description

Office Coordinator Assistant

As Mount Sinai grows, so does our legacy of caring.

Located in the heart of Miami Beach, overlooking the breathtaking intracoastal waterway, Mount Sinai Medical Center is dedicated to providing exceptional health care to our diverse community enhanced through innovation, technology, teaching, and research.

Mount Sinai is South Florida's largest private independent not-for-profit hospital with 672 beds, and a tight-knit community of more than 4,000 employees.

We provide world-class care:

• Named one of America's 250 Best Hospitals for 2025, 2022, 2021 and 2020 by Healthgrades, positioning Mount Sinai among the top 5% of hospitals in the nation for overall clinical excellence
• A pioneer in innovative medical research in areas such as cardiology, cancer, memory disorders and pulmonary diseases
• The most cardiac surgery procedures performed in South Florida over the past 10 years
• A new seven-story Surgical Tower with 154 all-private rooms and patient centered technology promotes an exceptional patient experience.

Position Responsibilities:

In collaboration with Office Coordinator (OC), the assistant office coordinator (AOC) will oversee all related functions or administrative projects as necessary.

AOC coordinates the day-to-day activities for the assigned team. Arranges team efforts in order to accomplish target projects and activities meeting timeline and specified requirements.

In collaboration with the OC provide counsel to other team members and staff regarding performance, attendance and other matters of concern to the staff. Acts as a guide for departmental practices and policies.

Serves as a liaison between staff, management and other department on day-to-day issues & Gathers information and conducts research on special projects as required by the department.

Keeps track, evaluates and provides feedback on assigned projects. Monitors implementation and outcome of programs or projects as required.

In collaboration with OC, Manager and Director as requested. Ensures the implementation of administrative duties as assigned by the OC, Director or Manager.

Establishes and maintains effective interpersonal relationships with co-workers and other members of the hospital.

Follows Patient Safety goals as established by the department; supports effective responses to adverse and sentinel events; provides an on-going proactive approach to reduce risk; integrates patient safety as a priority into new and existing processes.

Is available to participate as a member of either Team A or Team B of the Hurricane Activation Plan, as assigned.

Reports incidents to the OC, and Manager and/or Risk Management department within required timeframe in accordance with medical center policy.

Complies with current Hospital security and safety polices & All other tasks assigned.

Minimum Requirements:

1-3 years experience in a physician practice/healthcare setting or other relevant supervisory experience preferred.

High School Diploma Required, Technical or Associate Degree is preferred.

Benefits:

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for selected positions and more!

Office Coordinator Assistant

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