Job Description

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

?Agency: Department of Children and Family Services

Title:Office Coordinator 
Class Title:OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time:04/25/2025
Salary:Anticipated Starting Salary $3,971/Month - Full Salary Range $3,971-$5,243/Month
Job Type:Salaried
Category:Full Time 
County:Cook
Number of Vacancies:1
Plan/BU:RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUSTapply electronically through the illinois.jobs2web.comwebsite. State of Illinois employees should click the link near the top left to apply through the SuccessFactorsemployee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

IT IS HIGHLY RECOMMENDED THAT YOU UPLOAD COLLEGE TRANSCRIPTS AND RESUME.

Posting Identification Number  139470 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary.  Under direction, this position will perform technical, administrative secretarial, and office support functions for the Associate Deputy Director of Foster Home/Agencies and Institutions Licensing.  The position will conduct special projects and studies and provide general office support for staff. 

This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Secretary  
• Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures, exercising judgment in conducting involved searches by accessing various sources of information 
• Schedules appointments for administrative staff with supervisory staff  
• Arranges and submits business itineraries 
• Receives, sorts, and reads incoming mail for the Associate Deputy, making notations if needed 
• Functions in the absence of other administrator’s assistance 
• Prepares personnel transaction forms for all staff 
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR  completion of high school and two years of related office experience OR two years of independent business experience
• Requires the ability to keyboard accurately at 30 wpm

Preferred Qualifications

• Prefers 3 years of office experience in a clerical or secretarial position
• Prefers 2 years of experience conducting special projects requiring research of materials from various sources
• Prefers 2 years of experience establishing and maintaining files in a business or public agency 
• Prefers completion of at least 2 years of college

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday 8:30 am to 5:00 pm

Work Location: 1911 S Indiana Ave, Chicago, Illinois, 60616

Supervisor:Amir Sharif 

Agency Contact:

Name:Destiny Wright

Email: [email protected] (For Questions Only)

Posting Group: Office & Administrative Support

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

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