Job Description

Job Title : Real Estate Transaction Coordinator

Location : 100% Remote

Duration : 7 months contract

Schedule : 25 hours per week (give or take)

Job Summary:

As a Transaction Specialist, you will play a crucial role in ensuring eligible purchase contracts are qualified for an ongoing rebate program. You will be responsible for confirming eligible purchase contracts are logged in the client database and the correct participating agent is receiving credit towards receiving a rebate. You will work with various teams to reconcile data issues and ensure compliance with all legal requirements and rebate program qualifications. The responsibilities for this role involve meticulous auditing of purchase contracts, addressing data discrepancies, and providing support to facilitate the processing of rebates for agents.

Responsibilities :

Purchase Contract Auditing:

• Investigate discrepancies when purchase contracts are not accounted for in the rebate program
• Identify instances such as unlogged purchase contracts, credit given to incorrect agent or co-agent and purchase contracts executed outside the designated pilot date range
• Reconcile data issues, which may involve communicating with outside brokerages and agents to request additional information or documentation

Support Accounting/Finance for Rebate Processing:

• Assist accounting and finance teams in processing rebates to participating eligible agents
• Managing tasks such as sending ACH forms to agents via Docusign to ensure seamless payment processing for agents
• Accurately document transactions and rebate amounts on receipts to provide to eligible agents
• Communicate effectively and professionally with all parties, ensuring prompt responsiveness to inquiries, requests for information, and updates on transaction progress
• Provide exceptional customer service to clients, demonstrating a high level of professionalism, courtesy, and responsiveness throughout the transaction

Must Haves:

• Minimum of 2 years experience in a similar role within the real estate industry
• Strong knowledge of real estate transaction processes, documentation requirements, and legal/regulatory compliance
• Proficient computer skills and working knowledge of Gsheets, GDocs and Docusign
• Exceptional attention to detail and accuracy, ensuring all purchase contracts are fully executed
• Strong communication skills, both written and verbal, with the ability to effectively interact with individuals at all levels and across various teams and outside brokerages
• Proficient computer skills and working knowledge of Gsheets, GDocs and Docusign

Note:


This need is to start ASAP; this person will be doing a lot of manual processes/entries to ensure it works (essentially client will be testing things out).
25 hours per week (give or take). Person should have flexibility, as some weeks may be more and some less. They can live/work in any time zone. Manager would like them to work 5 days per week with a consistent schedule (that they can choose as there is flexibility) but 4 days per week wouldn't be a deal breaker.

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