Job Description

Overview: The Staffing Office is responsible for assisting with the staffing and scheduling coordination for the inpatient operations. The Scheduling Assistant will have working knowledge of the scheduling system, and the ability to make updates and corrections to the schedule in real time. The Staffing Office plays an important role in ensuring that inpatient units are scheduled and staffed efficiently and effectively for each shift, and assists with filling open shifts when needed Responsibilities:

Provides Kronos scheduler end-user assistance.

Facilitates Carle Health employee redeployment efforts.

Coordinates inpatient daily staffing through forecasting, daily review and reporting, tracking and entering schedule updates, and extra shift initiatives.

Provides support for timekeeper functions.

Creates and maintains Hospital inpatient and clinical support services staff schedules according to departmental and house wide standards, to facilitate productivity, stewardship, and efficiency.

Reviews future departmental schedules to manage schedule change requests in such a way that preserves the balanced schedule.

Coordinates the effort to fill open shifts based on forecasted need.

Provides accurate data entry, information retrieval, and reporting.

Assists in serving as a resource to staff, unit leaders, and house officers on policies, procedures, and office activities, as well as on the scheduling system.

Answers telephone and takes and delivers messages according to department communication standards.

Provides administrative, secretarial, and clerical support for department.

Qualifications:

Office experience 1+ years.

Excellent customer service skills.

Excellent computer skills.

Excellent phone skills.

Good written and oral communication skills.

Ability to work independently or in a group.

Ability to problem solve.

Ability to follow established procedures and policies.

Accuracy and excellent attention to detail is critical.

Carle Health Company Overview:

Find it here.

Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance – and opportunities meet flexibility. Find it all at Carle Health.

 

Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Health Alliance™. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.

Salary Range: The compensation range for this position is $16.98per hour - $27.51per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

Job Tags

Full time, Local area, Shift work,

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